Ideas for Acumatica

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Modify released AP Bill

When an AP Bill is enter and released but prior to payment being made the solution should use a simple capability to modify the original entry.  Put the Bill back on hold, go to the grid and change the entry and save and release.  The change should automatically void the first invoice and post the new invoice with a new record number indicating the void.  It should be done to the original date and period.


Example.  I posted an AP Bill to the wrong GL account.  I open the bill, select the GL field and pick the correct GL account.  Save and a warning pops up telling them that the new invoice will be generated to the same data and period and the original invoice will be voided.  A hyper link connecting the two would be nice.

  • Glen West
  • Aug 22 2018
  • Future consideration
  • Attach files
  • Sheri Pantell commented
    October 04, 2019 13:32

    I do not think the original Bill needs to be voided with a new Bill created.  I think the reclassification process that creates a journal entry is fine; however, the Bill should reflect the updated information.  This is currently accomplished in Blackbaud's Financial Edge product which can be reviewed as a reference.  This would result in the correct information reflected on the  Bill.  Without this, there is no way to see that the Bill was reclassed and a manual note is required. 

  • Steve Hardwick commented
    August 29, 2019 18:02

    Any progress made with this? Something as simple as being able to toggle "pay separately" on and off would be great. I'm having to void and reissue a series of AP bills because the pay separately functionality at the vendor level doesn't seem to be working...

  • Darren Francis commented
    June 18, 2019 21:49

    I agree. This could also be useful when we need to attach a purchase receipt to a bill that may have been left off by accident.