Ideas for Acumatica

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Make Branch linkage more flexible for Cash Accounts

ISSUE
If you have a Vendor set with a Payment Method / Cash Account and another branch purcahses from them, you cant pay using the Main branch as the Cash Account is Branch specific

 

STEPS TO REPRODUCE
Replicated
  1. 4.2000 - Tested in RapidByte
  2. Create a Cash Acount link to MAIN Branch
  3. Link new Cash Account to an existing Vendor under Finance > AP > Manage > Vendor > Payment Settings Tab
  4. Switch Branches and Create a Bill for the same Vendor and Release
  5. Go to Cheques and Payments > Select Vendor. You should now see that the Cash Account comes up for the default, however there is an error message next to it. This is due to that Cash Account not being visible for this branch.

 

SUPPORT NOTES
N/A WORK AROUND: You can set up mutliple Cash Accounts for all branches linked to the same GL code. This would have to be done for all Bank Accounts

 

IMPACT
Extra config for the Cash Accounts and you have to Reconcile all the different Cash Accounts for all Branches. This makes life more complicated.

 

EXPECTED RESULTS
Make Branch a field for reporting purpose rather than who can access it.
  • Ada Jin
  • Jul 20 2015
  • Gathering Feedback
  • Attach files
  • russ williams commented
    30 Apr, 2019 12:47pm

    We were able to setup one payment method with all 3 cash accounts.  Still major issues.  Document details needs to default to the branch chose at the top of the page.  However,  the branch on the financial details page needs to default to the same branch that is associated to the cash account.  All of this doesn't work out of the box.  We are trying to customize the page/tabs.

    Example:  Company 2 has 3 branches and one cash account for the company.  Cash acct is associated to branch 1.  If we choose branch 2 in payables, cash account is empty.

    We need option to associate cash accounts to a company.

  • russ williams commented
    3 Jan, 2019 05:07pm

    Thank you Olga. I’ll test next week when I’m back at work. Thanks again. 

    Russ

  • Olga Anisimovich (Product Manager Financials Team) commented
    3 Jan, 2019 05:01pm

    Hello Russ,

    if you have two companies that work with the same suppliers, you can consider the following configuration:

    1. leave the Cash Account empty on the Payment Settings tab of the Vendors (AP303000) form;

    2. on the Payment Methods (CA204000) form, for the payment method selected for the vendor, specify default cash accounts for AP payments in each branch;

    3. on the Financial Settings tab of the Bills and Adjustments (AP301000) form, specify the branch under which you  credit AP account; the system will fill the Cash Account box with the default cash account for the selected branch.

    4. on the Documedet Details tab, enter the branches where you need to post the expenses.

     

    Regards,

    Olga

  • russ williams commented
    3 Dec, 2018 03:22pm
    • ACU-I-1553 is planned, but I'm not sure if it will fix all the issues included in this idea. 

    I have 2 major issues:

    1 --We can NOT default vendors to one cash account, because we have 2 companies, multi-branch that all buy from the same vendors. 

    2 - If we run P&L's by branch, expenses don't get picked up unless during payables we change the Branch and input the cash account for Every invoice.  If we setup multiple cash accounts, we run into the bank reconciliation issue.

  • Ada Jin commented
    21 Nov, 2016 10:39pm
  • Ada Jin commented
    20 Jul, 2015 02:56am

    US9322, SR115631472114