1. Companies provide employees with credit cards that are paid out of a company account.
2. When employees use the card, the employee must enter an expense claim to properly attach receipts and categorize the expense. This helps track expenses to a project. It also helps track expenses without involving finance.
3. Employees also have out of pocket expenses that are reimbursed through the standard process.
Needed: an easy way to enter company credit card charges on an expense claim so that the appropriate expense account is debited and the credit is linked to a cash clearing account linked to the commercial credit card.
Suggestion: add field to the expense report grid where employee can select from out-of-pocket, credit card account 1, credit card account 2, etc.
Current Workaround: currently people enter 2 expense reports, one for out of pocket expenses and another for credit card expenses. The expense report for credit card expenses it linked to a 'dummy employee' called Doug Visa. Doug Visa is paid as a vendor and is linked to the credit card cash account.